Recording Meetings and Webinars

Let’s say you have a web meeting coming up soon, and let’s say that due to a series of unfortunate circumstances you miss it. What can you do to make sure you’re still on top of your work?

Or maybe you want to create a webinar combining screen sharing and file sharing elements and distribute it to prospective clients. What’s the best and easiest way to do this?

The solution to these problems is simple, and one YouDazzle now offers: meeting and webinar recording.

As an efficient, cost-saving, and multipurpose function, recording is a necessity for web conferencing programs and allows you to:

• Share your meetings and webinars. As mentioned in the examples above, it’s the perfect way to ensure anyone from absent attendees to interested individuals have access to meetings and webinars.
• Give your full attention. Without a recording feature, meeting participants usually have to take notes if they want to remember what happened. As a result, they’re so busy writing they can’t keep up with or give their full attention to the discussion. With YouDazzle, you don’t have to worry about catching every little detail and can instead focus on actively participating in the conversation.
• Review what happened. Even if you take the most diligent of notes and listen attentively, it’s only too easy for some crucial piece of information to slip by or get written down incorrectly. With the record meeting feature, you can easily double-check what someone said and make sure you have all your facts straight.

However you use it, it’s evident this latest feature makes YouDazzle an even better product for you, your business, company, clients, and customers.

On top of that, using it is a simple two-step process. No need to download anything or navigate through dozens of menus to try and find it—all you need to do is click the icon on the left toolbar that says ‘Settings,’ and you’ll see that the first option provided is to Record Meeting. Simply click that button, and the rest of your meeting will be recorded until you end the session, stop recording, or close the window. It’s as easy as that!

Even better, YouDazzle automatically creates a new data room called Meeting Recordings and saves each recording in it, easily distinguishing them by date and time. These can then be renamed, reordered, downloaded for you to review, or shared with any number of people.

Try YouDazzle today for free and see for yourself how it helps make web meetings easier and more effective!

Ready, Set, Dazzle: YouDazzle in Action

In this week’s blog, we are featuring a success story of YouDazzle at work. Be sure to share yours with us so we can spotlight you as well 

Broncus: A Commitment to Medical Breakthroughs, An Overload of Documentation

Broncus Technologies was founded in 1997 with the goal of developing and commercializing minimally-invasive medical devices for lung diseases. The private, venture-backed company has already brought two product lines to market and has raised more than $100 million from leading venture firms. However, for a fast-growing company in a difficult fundraising environment, raising funds for their latest advancements is always mission-critical—and incredibly time and document intensive.

For Broncus Chief Operating Officer Gary Kaplan, pursuing funding requires the management of a large number of documents which often need to be customized for each investor involved in due diligence. For example, the recent request from just one potential investor included 120 items, many of which were unique to that company’s needs. With requests coming in constantly, Kaplan found himself overwhelmed by the sheer volume of documents he needed to keep track of on a daily basis

“It was becoming increasingly difficult to manage multiple companies’ due diligence processes via email not only because it was unwieldy but because I also needed to keep a record of every single email,” said Kaplan. “I tried a simple FTP server solution but that was too unorganized and didn’t offer an easy way to manage files. I knew I needed a cloud-based solution that could let me not only keep all my files in one place but would let me manage them and interact with my potential investors.”

The Solution: Personalized Information, Instantly Shared

Kaplan discovered YouDazzle, the first company to combine simple online file sharing with web meetings for professionals of all shapes and sizes. He was attracted by YouDazzle’s unique data rooms, which allowed him to move file sharing out of email and into the cloud. The data rooms, which can be custom branded and offer the highest levels of data encryption and security, gave Kaplan a place to store all the due diligence items that a specific investor might need, allowing him to easily add documents, be they Word documents, large videos, or web links, as soon as a suitor requested them, a responsiveness which is key when working with potential investors’ often short timelines.

“I love the fact that I can create an endless number of data rooms, customized for each specific party with our branding,” Kaplan said. “The ability to copy and rename folders has also meant that we don’t have to reinvent the wheel each time we start a new data room. Reordering files is simple and elegant, as is the overall branded room experience. I really appreciate the fact that I can see exactly what the room looks like to my visitors as it helps me optimize the experience.”

The YouDazzle notification system has also brought Broncus an unexpected competitive edge in that they are able to see who views each file and when it was viewed, giving Kaplan a great sense of where companies are in their due diligence process and what they might need to move them along. With YouDazzle notifications, users can choose to get real-time, daily, or no notifications whenever a file is viewed or downloaded.

Kaplan plans on expanding Broncus’ use of YouDazzle, including its instant web meetings, which are 100 percent browser-based, require no downloads, and work with the full array of computers and devices.

“There are many ways that YouDazzle can help our overall business,” Kaplan said. “For example, one of our products utilizes CT scans, which are very large files. To be able to post these files to a data room and then hold instant web meetings to discuss findings would be really helpful. The basic fact is that there is no other way as practical as YouDazzle to share information. We look forward to expanding our use of YouDazzle in the years to come.”

Present with Confidence

There are many advantages to today’s virtual business world. You get to work from home and eat pizza at your desk in your PJs while jamming away on your documents. You don’t get stuck at the water cooler with that same guy—you know the one—every day. And you don’t have to do nearly as much business travel, meaning you can make all those critical sales presentations right from your desk, eating that pizza in your PJs. Awesome, right? Well, if we’re honest, not really.

Any great salesperson will tell you that to make a sale you have to win hearts and minds. And it isn’t easy to do that from thousands of miles away. Also, presenting without a room full of people offering you reassuring nods can be a bit daunting. How do you present with confidence in web meetings when you don’t even know what the person on the other end is doing while you present, never mind what they are wearing!

At YouDazzle, we’ve worked hard to give you the tools you need to present with confidence and get the results you need no matter where you might be. Here’s just a few ways how:

• Make your data room your new conference room: YouDazzle’s professional, secure data rooms mean you can easily send your audience to get the documents you are referring to, making information sharing effortless and effective.
• Provide that missing “personal touch” with co-browsing: Make your sales interactions more interactive and convert more leads by viewing your website and other sales materials in real-time with your prospects, recruits and customers. No more hoping folks visit your website and buy. Be there live to answer questions, solve problems and build stronger relationships. Shop together, fill out forms together, and grow your business.
• Meetings can be spontaneous again—no matter where you are: Simply share your personalized web address for real-time meetings. Instantly share your files and screen from any computer or device, including iPads, iPhones and Androids. Much simpler and faster than 1st generation web meeting products like GoToMeeting and WebEx, YouDazzle is the only way to share files live from tablets and mobile phones.

So, relax, take a deep breath. Have another slice of pizza even. And get ready to dazzle your prospects. And don’t forget to reward yourself for your success with a new pair of pajamas! (Seriously, we think you might need some.)

Network Marketers, Dream On

We are in our second month of publicly announcing YouDazzle and what we have learned from our growing user base is what we expected: YouDazzle is not just a powerful tool for running your business, it is a powerful tool for building a business. And its an entre into the lucrative world of cloud computing. Simply put, YouDazzle is a network marketer’s dream.

And the time to tap into the cloud is now because the opportunity is about to explode. There are more than 200 million small and medium businesses that want to move to the cloud in the US alone.  File sharing and web meetings are already multi-billion dollar business and are becoming core business tools. The need for YouDazzle is endless.

And so are the possibilities for our product. We’ve also been hard at work the last few months listening to our user feedback and adding features that will make their lives easier both as users and as consultants for YouDazzle. We are pleased to introduce some powerful new features we’ve implemented, including:

Commenting in data room list view

Quickly comment or follow discussion on a document without opening it in the viewer

Managing people in data room

Add multiple people to a room at once, and easily change user permissions from guest to admin

Adding folders

Organize rooms by adding folders & then moving, copying, or uploading files into them

Copying/moving files

Copy or move your content — individual documents or entire folders — anywhere in or between your rooms

Preventing downloads in rooms

Prevent guests from downloading content by checking this option when creating a room or in the ‘edit room’ dialog

We hope you enjoy these new features. And tell us—what do you like the best? What do you want to see next? We have many new features around the corner to dazzle and delight you and your clients. So, watch this space, enjoy this opportunity and help us harness the power of the cloud in a way never dreamed possible before! Network marketers, it’s your time to dream on!

There is A Cure for the Summertime Blues

It’s that time of year again. Kids are counting down the last days of school. People at big corporations are putting in for their two weeks off in July. Everyone is asking you where you are going this summer. And, if you are like most small business owners, your answer is pretty basic: to my desk. It’s enough to get you down, especially when the temperature is going up.

But we have a cure for those summertime blues. It’s the cloud and YouDazzle.

Until now, people who were self-employed or running a small business couldn’t go anywhere. Say, for example, you are a marketing consultant. No client wants to hear that you are going to the beach for a week with limited connectivity because frankly who wants to lug a laptop onto the beach, even if there was available WiFi….which somehow I doubt exists at beaches anywhere, even in California. Plus, what are you supposed to do when that client inevitably asks for you to lead a meeting or better yet simply find a file when not even your rental cottage has connectivity? It’s enough to make a grown professional return all their sunscreen to the drugstore and shut the office shades until summer is over and everyone else is back in their work caves too.

But now, with YouDazzle, your phone or device really can be your office. YouDazzle lets you not just attend meetings but even host meetings from your phone. And with branded data rooms where you can store and share all types of files, from Word docs to PDFs to Excel spreadsheets to videos to CAD drawings and more, you never have to worry about not being able to access and share your information while you are away. You can even co-browse with your clients and help them make a purchase while you sit under a shady elm as your kids play. Whether you have an iPhone, iPad, Android or newer Blackberry device, you can put your office in your pocket and head out to enjoy the sunshine this year.

So, yes, Virginia, there really is a summer vacation. And this year, even you get to have one.
So go get some sunscreen pronto!

Virtual Handshakes and Mobile Meetings: A Day in the Life of Bill and Sally

Ever get the feeling that technology has depersonalized the world? And that despite all the claims of social networking, it is getting worse the faster and faster we move forward? Worst of all, ever notice how technology impacts business, where something as simple as a handshake or a face-to-face meeting can be the difference between a sale and a dead end?

It doesn’t have to be that way. There really is power with technology’s promise. And its name isn’t Facebook, it is the cloud. The cloud has evolved to the point where it can be a truly effective sales tool, allowing you to share not just files, but videos and your desktop—all in real time. And with built-in security, file tracking and analytics, it gives you the control you need to run your business efficiently. Best of all, by leveraging the power of the cloud, the content you want to share is available to any device—desktop, smartphone or tablet.

Let’s take Sally and Bill, a couple in Portland, Oregon.  Sally is an architect and Bill is a digital creative designer.  They were both looking for an easy way to collaborate with their clients and teams.

Sally uses YouDazzle to upload and share her latest CAD drawings and renderings with her clients, contractors and builders. She has a weekly web meeting with the contractors to discuss blueprints, identify budget, and resolve scheduling issues early in the project. Sally is constantly on the go so she has the ability to view the latest CAD drawing directly on her smartphone. Her meetings may not be face to face but her busy clients and colleagues appreciate the new face to face: device to device communication that is easy and detailed.

Bill is a digital, creative designer who designs marketing campaigns, develops brand identities and viral videos.  He was looking for an easy way to share client deliverables, manage timelines, and client approvals.  He collaborates with his clients via his branded YouDazzle data rooms.  He receives real-time notification when a file has been viewed along with comments that drive his project workflows forward.  He can peer into the analytics and learn how his business development efforts are progressing and whether his prospects have viewed his portfolio samples or not. He may not be looking his clients in the eye—but he is going one step further and understanding their behavior.

Sally and Bill are like thousands of YouDazzle customers working and collaborating in the cloud. They may not be gathering at the water cooler with  co-workers, but they are using the cloud to find a way to let distances disappear—and even make you closer. By sharing details never before possible and making work mobile in a way people didn’t dream of even a few years ago, YouDazzle is helping personalize technology and empower a new generation of businesses. And there’s nothing wrong with a virtual handshake…especially in cold season!

Mobile Web Meetings: They Not Only Matter, They Really Can Exist!

There are many reasons why our lives are better when we can host web meetings from our mobile devices. It gives us flexibility and portability. It makes it easy to hold a meeting on the fly from wherever you are. And, even more importantly, it lets us as businesspeople connect with our customers, partners and prospects no matter where they are.

The stats on smart phone usage and mobile web browsing are just staggering. Consider this recent 2012 data from mobiThinking:

• There are 5.9 billion mobile subscribers—that is 87 percent of the world population—with smart phones showing the largest growth.
• There are now 1.2 billion mobile web users worldwide.
• 25 percent of mobile Web users in the US are mobile users alone. In other worlds, they do not use a desktop at all.

That last statistic is pretty staggering but so obvious. People are not only ditching their cameras in favor of their phones, they are now putting away their desktops (not surprising when increasingly people work without physical desks!). Why lug around their work when it can fit in their pocket?

Let’s face it, we are living in a mobile world and to give your business a competitive edge you need to be mobile too. This is especially true for busy network marketers, who are often holding meetings and growing their businesses on the fly. With reliable, powerful mobile web conferencing, you can conduct business wherever you are.

And don’t forget that we are also living in the age of instant gratification so you have got to get a solution that requires no downloads. Make it simple and they will come—and stay to hear what you have to say.

So, don’t wait to try out mobile web conferencing. It is no longer the wave of the future—it is happening now.

Why the Cloud and Network Marketing Are Perfect for Each Other

There have been so many great pairings that at first glance didn’t seem obvious. Felix Unger and Oscar Madison. Sonny Bono and Cher. Acid wash and jeans. Throughout the years, we have been surprised and delighted by what unusual pairings can accomplish. So while at first blush someone might wonder why the cloud would ever pair up with network marketing, the truth is that this is a match made in heaven, a match that will last . . . unlike some of those others we just mentioned.

So, why are network marketing and the cloud so perfect for each other. Let us count the ways:

1. Cloud computing, the number one business opportunity in the world, is powered by relationship marketing and social networking. No one does relationship marketing and social networking better than network marketers. In fact, Network marketers invented “viral marketing” and are experts at monetizing their social networks.
2. The time to tap into the cloud is now because the opportunity is about to explode. There are more than 200 million small and medium businesses that want to move to the cloud in the US alone.  File sharing and web meetings are already multi-billion dollar business and are becoming core business tools. The need for YouDazzle is endless.
3. YouDazzle is a gold mine. Not only is this a tool that you can use to simplify your own life while wowing prospects and building your business, but YouDazzle is a business in and of itself. And in using YouDazzle you are learning the hottest technology around, cloud computing.
4. And perhaps the most important reason that network marketing and the cloud go together: network marketing is bringing a personal touch to cloud computing that is sorely needed. So many individuals and businesses never get going on the cloud because the move seems daunting and there is no one there to give them the TLC it takes to make a move. Network marketers, as we said, are expert “people persons”. They will be able to get these small and medium businesses up and running in no time, bringing the cloud to the masses like never before.

So, are you intrigued? Looking for a new adventure yourself? Then consider joining our team. Visit https://www.youdazzle.com/opportunity to learn more.